| Bundaberg, Full Time, Admin/Office |
Vacancy Listing Dates 27/11/2025 to 25/12/2025
Please Quote Reference Number 14489 |
|
Experienced Office Manager
|
|
Remuneration: $80,000 per annum + Superannuation
|
|
Join the SGQ team in Bundaberg, QLD
|
SGQ specializes in delivering a broad range of Civil and Building Projects, operating under both Construct-only and Design & Construct models. Our work spans diverse environments, from densely populated urban areas to remote regional locations. Our success is driven by highly skilled construction professionals, a hands-on leadership team, and a strong reputation for integrity and fair business practices. We maintain operational hubs in Townsville, Bundaberg, Hervey Bay, Sunshine Coast, Brisbane, and the Gold Coast.
SGQ is currently planning several major projects in the Bundaberg region, which require a strong and capable Office Manager to ensure safe and efficient delivery of all components.
The Office Manager role is critical to maintaining operational consistency across all departments. This position will oversee and coordinate day-to-day activities within the Bundaberg office, ensuring smooth workflows and compliance with organisational standards. Key responsibilities include staff management, budgeting, policy implementation, and office maintenance. The role also involves close collaboration with internal departments - such as Safety, Finance, Projects Engineers, IT, and Management - as well as external stakeholders, contractors, and suppliers.
This position demands exceptional organisational, communication, and leadership skills to support the successful delivery of these significant projects.
Location: Bundaberg, QLD
Remuneration: $80,000 per annum + superannuation
Typical responsibilities for this role include:- Communicate and collaborate with SGQ's external specialists (accountants, inspectors, legal advisors, contractors) and service providers (including IT). Coordinate information flow to support smooth office operations.
- Ensure all office activities run efficiently. This includes scheduling maintenance for office equipment, overseeing compliance-related tasks, and coordinating workflows between internal teams and external professionals.
- Monitor office supply levels and manage procurement of materials and equipment, ensuring purchases meet operational needs and remain within budget.
- Serve as the central point of contact for resolving operational issues. For example, liaise with IT providers to troubleshoot and resolve technical problems promptly to minimise workflow disruption.
- Assist with recruitment processes, including preparing job postings, arranging interviews, coordinating candidate communication, and supporting onboarding activities for new staff.
- Assist managers in tracking employee performance, maintaining performance-related records, and coordinating performance reviews or improvement plans.
- Assist managers in tracking employee performance, maintaining performance-related records, and coordinating performance reviews or improvement plans.
- Assist with payroll preparation, staff timesheets, and ensuring accurate and timely processing of salary-related matters.
- Organise training sessions and professional development activities, including compliance-related training, and ensure attendance records are maintained.
- Provide day-to-day supervision and support to office staff to ensure adherence to policies, efficiency of workflow, and quality of service delivery.
- Coordinate meetings, prepare reports, manage communication channels, and oversee organisation and maintenance of office documentation.
- Act as a liaison between the Bundaberg office and SGQ's offices in Brisbane, Townsville, Sunshine Coast, and Hervey Bay to ensure consistency in administrative processes and support issue resolution across locations.
- Organise and facilitate meetings involving Supervisors, Project Engineers, subcontractors, and labour teams. Manage scheduling, agendas, and required resources.
- Provide administrative coordination and communication support to assist teams with project updates, operational challenges, and workflow alignment.
- Work closely with Safety Managers to ensure Environmental Health & Safety (EH&S) documentation is accurate, up to date, and compliant with internal and legislative requirements
- Ensure all office operations comply with relevant government legislation, organisational policies, and workplace procedures.
- Plan and organise internal meetings, briefings, and training sessions, ensuring logistics and documentation are properly managed.
- Provide guidance on meeting room layout and setup, including equipment, seating, and accessibility requirements based on the nature of the event.
- Liaise with suppliers and service providers (e.g., catering, equipment hire, furniture supply) to ensure office and meeting requirements are met efficiently.
Essential Requirements:- Relevant workplace experience minimum 3 years as an Office Manager Role OR Relevant formal qualification - Diploma/Degree
- Strong Interpersonal Skills
- Strong leadership and problem-solving skills
- Excellent organizational, communication, management skills
- Excellent accounting experience
- Compliance knowledge (EHS, HR, government legislation)
- High level of proficiency with Microsoft Office - Teams, Word, Excel, Outlook, Powerpoint.
- Strong English verbal and written skills.
- Ability to work under pressure and autonomously.
- Professional attitude with the ability to engage with high level Management and Clients.
- Availability to work full-time hours in our Bundaberg office from Monday - Friday and occasional travelling and working in regional offices/operational sites.
APPLY NOW through the application form.
|
| Please Quote Reference Number 14489 |
|
